Privacy Policy for Room Attendance (Housekeeping App)

Zay Kabar Group (“we,” “our,” “us”) respects your privacy and is committed to protecting the personal information you provide when using the Room Attendance (Housekeeping App) (“App”). This Privacy Policy explains how we collect, use, and safeguard your information.

1. Information We Collect

When you use the App, we may collect the following types of information:

• Account & Profile Information: Staff name, role, employee ID, and login credentials.

• Operational Data: Room numbers, housekeeping duties, task status, and amenities/linen usage.

• Device Information: Log data such as device type, operating system, IP address, and app usage for troubleshooting and performance improvement.

• Optional Data: Feedback, comments, or reports submitted within the App.

We do not collect sensitive personal information such as financial data, health records, or location tracking unless explicitly required for operations and with your consent.

2. How We Use Information

We use the collected information for the following purposes:

• To manage housekeeping tasks and room attendance records

• To enable managers to assign, track, and approve staff duties

• To maintain accurate stock and amenities usage records

• To provide notifications and alerts related to duty schedules and status updates

• To improve the App’s performance and user experience

• To ensure system security and prevent unauthorized access

3. Data Sharing and Disclosure

We do not sell or rent your personal information to third parties. Information may only be shared in the following cases:

• Within Zay Kabar Group: Shared among authorized staff and managers to manage housekeeping operations.

• Service Providers: With trusted IT service providers who help maintain and improve the App.

• Legal Compliance: When required by law, regulation, or legal process.

4. Data Storage and Security

• Your information is stored securely on company-managed servers.

• Access is restricted through role-based permissions and authentication.

• We implement administrative, technical, and physical safeguards to protect data against unauthorized access, alteration, or disclosure.

5. Data Retention

We retain operational and housekeeping records only for as long as necessary to fulfill operational needs and comply with legal requirements. Data no longer required is securely deleted.

6. Changes to this Policy

We may update this Privacy Policy from time to time to reflect changes in technology, legal requirements, or our practices. Updates will be posted on our official website and within the App.